People Strategy, Equity, and Culture

Payroll Accountant

TITLE: Payroll Accountant

CATEGORY: Confidential

FLSA: Exempt

GRADE: II

DEPARTMENT: Finance and Administration

Job Summary

Under the direction of the Payroll Compliance Manager, the Payroll Accountant works independently to provide complex, confidential accounting deliverables requiring discretion and judgment in matters of significance.

Distinguishing Characteristics

The Payroll Accountant is distinguished from other Accountant positions by its responsibility to payroll accounting with strong understanding of the complexity and a high degree of confidentiality.

Typical Duties and Responsibilities
  • Prepares payroll general ledger balance sheets and expenditure accounts.
  • Maintains records and prepares reports to meet the standards of monitoring agencies and external auditors.
  • Maintains comprehensive and complex accounts and funds requiring the analysis of accounting transactions and the establishment or maintenance of internal controls.
  • 沙巴体育官网s, and modifies accounting systems, records, methods, and procedures. Recommends and evaluates changes or enhancements to financial management systems and policies.
  • Assists in assuring that the college payroll related financial records are in compliance with generally accepted accounting principles.
  • Processes the month end and year end payroll closings.
  • Reviews and verifies the accuracy of journal entries and accounting classifications related to Payroll liability and expense accounts.
  • Assures compliance with federal, state and/or local regulations, inclusive of the Oregon Budget Law, the Single Audit Act and OMB Circular 133 and OMB Circular A-21. Prepares and presents information to auditors and federal and state officials. Responds to inquiries and defends accounting practices when appropriate.
  • May lead projects or oversee lower level accounting staff; reviewing work of adequacy, methods, and conformance and giving performance input to the supervisor.
  • Designs and produces ad-hoc reports and financial models as requested by administrators and supervisor. Translates complex financial information and technical language into clear and concise documents from which administrators can make decisions.
  • Acts as a technical resource to other Financial Services personnel.
  • Participates in special projects as requested by management.
  • Performs other related duties as assigned.
Minimum Qualifications
  • Bachelor’s degree in business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.
  • Two (2) years of progressively responsible experience working in governmental, municipal, fund accounting, or payroll accounting.
Preferred Qualifications
  • CMA Certified Management Accountant
Knowledge, Skills and Abilities
  • Significant payroll related accounting experience;
  • Working knowledge of and ability to apply generally accepted accounting principles and governmental accounting to payroll processing and audits;
  • Ability to work well under pressure, with good organizational skills in order to meet critical deadlines;
  • Demonstrated ability to exercise judgment and integrity with confidentiality, tact and diplomacy;
  • Knowledge of and ability to apply statistical analysis and financial forecasting;
  • Ability to work accurately with high level of attention to detail;
  • Customer service principles;
  • Applicable Federal, State, and Local laws, rules, regulations, codes, and guidelines and district policies and procedures;
  • Recordkeeping practices and retention procedures, per the ORS’;
  • Mathematical principles and concepts and performing mathematical calculations;
  • Reporting and analytics;
  • Reading and interpreting applicable laws, rules, regulations, codes, guidelines, policies, and procedures;
  • Ability to work collaboratively with the Payroll team;
  • Skill in effectively working with a broad spectrum of employees in coordinating payroll data and actions;
  • Maintaining confidentiality;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Communicating effectively through oral and written mediums.
Work Environment and Physical Requirements

This job operates in a professional business office environment on a PCC campus. While performing the duties of this job, the employee is regularly required to maintain a stationary position for long periods of time (sitting or standing); communicate with employees, partners, and stakeholders; and operate a computer to develop work products, communicate, and carry out responsibilities. Occasionally the employee is required to move around the campus to attend meetings, access items, and utilize equipment, and, rarely, move or transport items up to 10 pounds.?Ability to provide own transportation to and from campuses and/or offsite functions may be required.